Bank statements can be imported into Billdozer from any bank (see About Bank Statement Import).
Billdozer analyses the imported bank statements and searches for account numbers contained inside the payment reference/description field on the bank statement. Billdozer then tries to identify which client made the payment by matching these account numbers with account numbers in Billdozer.
Once an account number has been matched with a client, Billdozer can automate the receipting process (see Actions below).
To filter this bank statement list, you can:
- Choose the bank account statements to view by choosing from the For bank account drop-down list.
- Choose either the Receipts or Payments option to view that transaction type only.
- Choose either the Unprocessed or Processed option to view that transaction type only.
Note: You can also filter the list by column heading to obtain a more streamlined list (see Common Tasks/Filtering Lists for more details).
This screen displays bank statements and associated records under the following headings:
- Actions – Allows you to process each record by choosing one of the following options from a drop-down list. Once each record has been processed, it is removed from this view and moved to the ‘Processed’ entries view:
- Quick receipt to [Account Number] – This option is available only for account numbers on the statement that have been matched with account numbers in Billdozer. Choose this option to issue a quick receipt to the client for the displayed amount.
- Select client and receipt – This option allows you to override the given data and allocate a receipt for this payment to a client of your choice.
- Ignore – Choose this option to ignore this record if you don’t recognise it as a valid record.
- Date – the date of this record.
- Description – the record description.
- Debit – indicates if this is a debit record.
- Credit – indicates if this is a credit record.
- Account Number – The associated account number. This will only be populated if Billdozer matches the account number of this record to a Billdozer account number.
- Name – The account name.
